For counties
One county process, one purchase order, a few weeks.
Small projects stall because nobody wants to run a full IT solicitation. This page is written for the three people who have to agree: IT, purchasing, and the chief clerk.
Three readers, three concerns
IT directors
That it hooks into the systems you already run.
We build alongside your current document store, email, GIS, and line-of-business systems. No core replacement, no forced migration, no surprise agent on every workstation.
Purchasing agents and solicitors
That the vehicle is valid.
Work is issued to PA NextGen Solutions LLC under Commonwealth ITQ 4400034075 (Master ITQ 4400004480), SAP vendor 553428. COSTARS members can issue a purchase order against it.
Chief clerks and commissioners
That residents stop calling the office.
Residents get a mobile form and a status page. Staff get a tracked queue instead of an inbox. Leadership gets a report they can open without asking someone to build it.
First-project menu
Pick one. Each is sized to be a contained first engagement.
Package A
Paper-to-workflow pilot
2–4 weeks
One process: Right-to-Know, permits, vendor onboarding, HR packets, inspection routing, or commissioner packets. Working prototype with real users.
Best first purchase order.
Package B
Citizen portal / online forms
Scoped per process
Mobile, accessible intake and tracking for residents or internal staff, built to sit beside the systems you already run.
Package C
Ops dashboard
Scoped per data source
Commissioner, finance, inspection, or public-safety metrics built from data you already have. No data-warehouse project for version one.
Scoped as a not-to-exceed against ITQ 4400034075 after a short process map. Most first engagements are a contained pilot, not a multi-year system replacement.
Working with what you already have
We can work with your existing GIS, document stores, and email. To be direct: GIS is not the IT department, and we will not pretend it is. If a project needs the GIS team, the IT team, and a department owner in the room, we will say so in the estimate rather than discover it in week three.
Invoicing is NET 45 compatible with the Commonwealth contract, and you get a written summary after the first conversation whether or not you buy anything.
Suggested purchase order language